Your 2025 Guide to the Best Class Booking Software
1. ClassForKids
If you’re looking for a kids’ activity booking software that understands the challenges of running a children’s activity club, ClassForKids is the clear leader. With 10+ years in the industry and trusted by more than 4,500 clubs, it’s designed from the ground up for kids’ activity providers like you to simplify everything from bookings and finances to safeguarding and parent communications.
Capterra rating: 4.8 (based on 99 reviews)
Free trial: Yes
Best for: Children’s activity providers who want the best class booking software built specifically for kids’ clubs. ClassForKids combines ease of use with reliable support and features designed around children’s activities, like safeguarding tools (medical notes, allergies, photo consent) and customisable registers.
Support and onboarding:
- Free, personalised onboarding to get you set up with confidence
- Support from an award-winning team via online chat, backed by a 98% satisfaction score
- Automated responses and 24/7 help centre with step-by-step guides
Business growth support:
- Partnerships with governing bodies and industry leaders such as Scottish Gymnastics, International Dance Supplies (IDS), and Louise Brough, The Dance Business Coach
- Expert-led events, networking opportunities, and competitions with prize packages worth up to £10K
- Limitless scalability with unlimited kids, team members, and venues included within the standard pricing plan
- Free class listing on the ClassForKids Discovery Site to reach thousands of parents looking for classes
- Free business tips from industry experts accessible on the ClassForKids [.green__text]Podcast[.green__text] and [.orange__text]Academy[.orange__text]
Pricing: One monthly licence fee gives you full access to every feature. With ClassForKids, there are also no hidden extras for adding more kids, coaches, or venues. [.blue__text]Click here to learn more about what's included in our standard monthly plan[.blue__text].
Customer feedback (from Capterra and Trustpilot):
“Class For Kids has really helped our club from a financial and Administration point of view. The system has reduced our missing membership payments by 90% per year, which has saved our club around £12k per year. Administration time has reduced by 70% do to the ease of the system. The system ensures we have all the information we need accessible with a few clicks, such as parent detail's, emergency contacts, medical information, payment details. Our club would highly recommend this service to all sports facilities.” – Stephen Bird, Gornal Athletic FC
“Outstanding admin system! This has streamlined everything and no more invoice nightmares or invoice chasing! It’s all done with just a few simple clicks & all the hard work is done for us! So we can focus on what’s important! Incredible help desk team who are always available and super knowledgeable unlike the previous admin system we used! 10/10 for customer service & usability!” – Champions Theatre Arts Ltd
“This platform does all the jobs you hate to do: invoicing; bookings and registers. You can also collect payments using Stripe. It is very easy to use particularly when you want to rerun classes each term. It is also helpful when completing accounts.” – Heather, Colourstrings
[.blue__text]Click here to read real success stories from clubs like yours.[.blue__text]
2. Class Manager
Second on our list of the best class booking software is Class Manager, a feature-packed system that appeals to tech-savvy kids’ activity providers. It combines automation with a wide set of tools and is a popular booking system for children’s activities.
Capterra rating: 4.8 (based on 175 reviews)
Free trial: Yes
Best for: Class Manager might be the best class booking system for you if you’re confident with tech and looking to harness AI and automation to make admin and daily tasks easier.
Support and onboarding:
- Support via phone, email, and webchat
- Chatbot and help centre
- Free training for new customers
Business growth support: Class Manager handles core admin well but doesn’t provide dedicated growth support or a free class advertising platform. Clubs may need separate tools for visibility and marketing.
Pricing: Like ClassForKids, Class Manager offers one standard monthly licence fee that gives you full access to all features, along with the flexibility to have unlimited students and teachers.
Customer feedback (from Capterra and Trustpilot):
“We found it really intuitive and easy to navigate; the dashboard and menus just make sense to us. There's a really great quick search feature that lets you find customer profiles, classes, or reports by just typing anywhere on the screen. It's hard to explain, but I love how it works! Class Manager has added lots of new features and reports since we first joined in 2019. It's been a learning curve, but it's great to see new additions to the system.” – Joanne
“A brilliant piece of software for anyone who is self employed and running a dance company/or something alike. It has been life changing in terms of cutting my admin by about 75%. It helps keep everything organised and correct too. This handles everything I need it for and more.” – UP! Dance Collaborations
“The interface is incredibly user-unfriendly, making simple tasks unnecessarily complex. Instead of simplifying our workload, the system has created an endless stream of new problems, which has significantly increased the amount of time and effort we need to invest in managing day-to-day tasks.” – Adam
3. Membermeister
Third on our guide to the best class scheduling software is Membermeister. Describing their product as “amazingly simple dance school software,” they’re particularly popular with dance studios but are used by other activity providers, too.
Capterra rating: 4.9 (based on 107 reviews)
Free trial: Yes
Best for: Dance studios that want straightforward, no-frills admin support. Membermeister doesn’t include growth resources or a class listing platform, but it does make billing and registers easier, which makes it a good fit if you just want to cut down on admin.
Support and onboarding:
- Free setup service with data import
- Support by phone, email, and webchat
- Help centre and chatbot
Business growth support: Membermeister does a great job with customer support, but it doesn’t offer a class listing platform or provide resources for business growth and marketing support. That means you might need to look elsewhere to promote your classes and grow your business.
Pricing: Membermeister offers 4 plans, and you get every feature no matter which one you choose. The only change is how many active students you can have. So as your business grows, you’ll need to pay more and move to a higher plan to support the extra numbers.
Customer feedback (from Capterra and Trustpilot):
“Very positive experience with Membermeister. The help desk team are very knowledgeable and quick at responding. Don’t have to download and install programmes as it’s cloud based meaning no time wasted doing updates. It’s a very user friendly dashboard.” – Helen
“I love how easy the team are to get hold of if I have any issues or questions. Plus, they always take suggestions and feedback on board and actually implement our ideas to improve the system to our needs. It is very expensive, so I do have to justify paying for it over other software systems. I choose to pay for it as a luxury because I feel it really saves time and helps me but it is an expense I have to justify.” – Kim
“Brilliant! The team are really quick to respond and very thorough with the step to step videos of how to work the software in the most efficient and easiest way. It saves me so much time each term when calculating all invoices and keeping an eye on all customers to keep them all up to with news and check in with my customers to ensure they are all happy with our services!” – Sarah
4. Bookwhen
Bookwhen is another well-rated option on our list of the best class booking software. It’s widely used across different industries, from yoga to workshops, and has also become a go-to for solo providers and smaller activity clubs.
Capterra rating: 4.9 (based on 180 reviews)
Free trial: Yes
Best for: Small businesses and solo providers who want a flexible way to take bookings online. Bookwhen serves a broad audience beyond kids’ clubs, which makes it versatile but less specialised. If you only need a simple kids activity booking software and don’t mind promoting your classes separately, it’s a solid option to get started.
Support and onboarding:
- No customer support on the free plan
- Paid plans include online support, with phone support on higher tiers
- Help centre and chatbot
Business growth support: While Bookwhen is a popular booking system for children’s activities and can help streamline operations, it falls short when it comes to business growth and marketing support. Bookwhen users don’t get access to a free advertising platform, guides, webinars, or strategic partnerships to help grow their kids’ clubs.
Pricing: Bookwhen’s 5 pricing tiers come with varying limits on bookings, team members, and booking pages available per month. Since growth looks different for every club, be sure to explore each plan carefully. If long-term flexibility matters to you, choose a kids’ activity booking software that can scale with your success.
Customer feedback (from Capterra and Trustpilot):
“Great system for simple class bookings. Can be slightly complicated initially setting everything up, but once up and running, it does the job well.” – Adam
“BookWhen is such a great way to advertise my yoga and mindfulness retreat and events. Everything is all in one place. Attendees can book and pay with ease and payment is all linked for ease of managing funds. Highly recommended. It is super easy to set up and add/move content when needed. I've been using BookWhen for a couple of months and I am so glad I made the choice to commit to such a professional system.” – Mrs Yarworth
“Overall, Bookwhen definitely simplifies our booking process. I like that there are knowledge base to help us get the most out of the system. In terms of cost, the Lite plan definitely provides a good value, especially for small sized businesses like us.” – Aries
5. LoveAdmin
Rounding out our 2025 list of the best class scheduling software is LoveAdmin. A popular kids’ activity booking software, it is used across different activity types and is known for its scheduling and event management capabilities.
Capterra rating: 4.3 (based on 39 reviews)
Free trial: No
Best for: LoveAdmin is a popular choice among kids’ club owners who need help managing class schedules, events, and calendars.
Support and onboarding:
- Paid setup service for new users
- Support via email, phone, and webchat
- Help centre and chatbot
Business growth support: While LoveAdmin doesn’t include a free class listing platform to help promote your classes, it does offer growth support through marketing resources and strategic partnerships.
Pricing: Formerly a free kids’ activity booking software, LoveAdmin now uses a four-tier pricing model. Since the free plan is no longer an option, take time to review what each tier includes and whether it suits your club’s needs now and in the future.
Customer feedback (from Capterra and Trustpilot):
“Rough start with the new system launch, but now it plain sailing and easy to use. The support is amazing! Quick fast reliable. It can be quite 'techie' to start with, to maximise all the features it takes time.” – Harry
“Lauren has excellent communication and was very patience with my requests and details. I would like Love Admin to further increase the length of time of the initial support and training given to me as the system is complex.” – Sion Parry
“Before, we used spreadsheets and cash! The system is much easier for taking payments overall, it also keeps an ongoing register of attendance. I think the system could do more for us but that requires greater understanding of the system and time! I always find my queries are answered promptly - usually by the next day. … I think the link up with PayPal can be clunky and does not always go through easily for our customers. This could be down to PayPal. I do find that a small percentage of our customers find it difficult to sign up for our sessions because areas are 'greyed out' - particularly when needing to add other members of the family to a session request.” – Gary
5 Questions to Help You Choose the Best Class Booking Software
Every children’s activity club runs differently, so the best class booking software should fit the way you work today while giving you room to grow tomorrow. Here are five questions to guide your choice.
1. Is it easy to use?
If booking feels clunky, parents won’t come back. The best class booking software should feel effortless for everyone involved. Parents need a timetable they can check and book anytime, while you need quick tools to keep schedules, events, capacity, and staff organised. Add in flexible payment options and registers that capture key safeguarding details, and you’ve got a system that keeps things simple.
Look out for:
- A bookable timetable parents can view anytime, with clear times, venues, and notes
- Easy tools to set up and manage class schedules, events, capacity, and team members
- Flexible payment options like online payments, subscriptions, childcare vouchers and cash
- Customisable registers with allergies, medical notes, emergency contacts, photo consent, and attendance
2. Will it save me time on admin?
Most providers lose around 15 hours a week to repetitive admin. The best class booking and scheduling software should claw that time back with smart tools that do the heavy lifting for you.
Key features include:
- Registers that update automatically with bookings, attendance, and safeguarding info
- Smart term setup tools like ClassForKids "re-run and auto-enrol" to duplicate terms, update dates and prices, and re-enrol kids in minutes
- Automated waiting lists that fill spaces and highlight popular classes
- Invoices and clear financial reports to help you track income and expenses
3. Can it help me grow my business?
Saving time is one thing, but long-term growth comes from better visibility and smarter decisions. The best class booking software should show you how your business is performing and help you reach more customers.
What to expect:
- Time-saving tools that free you up for coaching, planning, or simply taking a breather
- Income and seasonal trend tracking so you can see what’s working and where to invest
- A free class listing page and a bookable timetable on your website to attract new customers
- Access to events and resources designed to help you grow
4. What happens when my kids’ club takes off?
What works now might hold you back a year from now. The best class booking software should grow with you, not against you.
Things to check:
- Does the pricing model cap customers, venues, or coaches?
- Are important features locked behind higher tiers you may need later?
- If franchising is on the cards, are there tools to manage multiple locations, track performance, and step in with support?
5. What kind of help will I get when things go wrong?
Even with the best class scheduling software, you’ll have questions now and then, so support really matters. A reliable software provider will give you access to real people, as well as resources you can turn to out of hours.
Ask yourself:
- Will I get real, human help or just a chatbot loop?
- Are there step-by-step guides or a help centre I can access anytime?
- What do other clubs say about their support experience?
The Best Class Booking Software for Your Kids' Club
We’ve pulled together some of the most common questions kids’ club owners ask, and you can scroll down to explore them at your own pace. If you’re ready for a smarter way to manage your club, backed by more than 10 years of experience and award-winning support, we’re here for you.
Start your free trial today and see how ClassForKids can help you build the business you’ve been working towards, with tools designed to support your goals every step of the way. No credit card or payment necessary. Simply play around and find out for yourself if we’re the best class booking software for your kids’ club.
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