Your 2025 Guide to the Best Class Booking Software
1. ClassForKids
If you’re looking for a kids’ activity booking software that understands the unique challenges of running a kids’ activity business, ClassForKids might just be the perfect fit. With 10+ years of experience helping 4,500+ kids’ clubs, ClassForKids is designed specifically for kids’ activity providers to simplify everything from bookings to finances and safeguarding to parent communications.
Capterra rating: 4.8/5 (based on 99 reviews)
Free trial: Yes
Best for: Children’s activity providers who want an intuitive platform that delivers a professional experience for parents, simplifies admin, supports safeguarding, tracks revenue trends, and helps you grow your business with confidence.
Support and onboarding:
- Support from an award-winning team via online chat, backed by a 98% satisfaction score
- Free, tailored onboarding to set you up for success
- Smart automated responses for instant replies after business hours
- Clear, step-by-step guides accessible 24/7 in our Help Centre
Business growth support:
- Exclusive networking events and expert sessions focused on club growth and management
- Game-changing competitions for the chance to win prizes worth up to £10K
- A free class listing platform to promote classes and get more bookings
- Tailored one-on-one support for larger kids’ clubs looking to scale
- Limitless scalability with the ability to manage unlimited kids, team members, and venues without hitting a ceiling
- Free business tips from industry experts accessible on the ClassForKids [.green__text]Podcast[.green__text] and [.orange__text]Academy[.orange__text]
Pricing: One monthly licence fee gives you unlimited access to all features, with no extra cost for adding more kids, coaches, venues, or even franchisees as your club grows. [.blue__text]Click here to learn more on our Pricing Page[.blue__text].
Stay up to date with upcoming events and community highlights by following ClassForKids on [.blue__text]Facebook[.blue__text] and [.pink__text]Instagram[.pink__text].
2. Class Manager
Taking second place on our list of the best class scheduling software is Class Manager, a growing alternative to ClassForKids. Class Manager combines a set of complex features with innovative technology to give children’s activity providers the tools to manage their businesses efficiently.
Capterra rating: 4.8/5 (based on 175 reviews)
Free trial: Yes
Best for: Class Manager might be the best class booking system for you if you’re confident with tech and looking to harness AI and automation to make admin and daily tasks easier.
Support and onboarding:
- Support available by phone, email, and webchat
- Out-of-hours help through the chatbot and help centre
- Free training to help new customers get started with confidence
Business growth support: If you’re looking for help with marketing or scaling your club, Class Manager may fall short. It doesn’t give you business growth support or a free platform to advertise your classes, which means you could end up spending on other ways to boost visibility.
Pricing: Like ClassForKids, Class Manager offers one standard monthly licence fee that gives you full access to all features, along with the flexibility to have unlimited students and teachers.
3. Membermeister
A popular and well-rated alternative to Class Manager is Membermeister, the self-declared “amazingly simple dance school software.” As the name suggests, it’s especially popular with dance studios, but its ease of use and no-frills feature set make it a strong contender on our list of the best class scheduling software.
Capterra rating: 4.9/5 (based on 107 reviews)
Free trial: Yes
Best for: Children’s activity providers who want an easier way to manage their admin and automate billing.
Support and onboarding:
- Free setup service including data import
- Helpful support available by phone, email, and webchat
- Help centre and chatbot to guide you anytime
Business growth support: Membermeister does a great job with customer support, but it doesn’t offer a class listing platform or provide dedicated tools for business growth and marketing support. That means you might need to look elsewhere to promote your classes and grow your business.
Pricing: Membermeister offers 4 plans, and you get every feature no matter which one you choose. The only change is how many active students you can have. So as your business grows, you’ll need to pay more and move to a higher plan to support the extra numbers.
4. Bookwhen
Bookwhen is known for its straightforward feature set and strong customer support. It’s used by a wide range of businesses, from event organisers to class providers, and has become a popular choice for kids’ activity booking software. Let’s take a closer look at what makes it stand out.
Capterra rating: 4.9/5 (based on 180 reviews)
Free trial: Yes
Best for: Small businesses and solo providers ready to streamline bookings and scale their business.
Support and onboarding:
- No support included with the free plan
- Paid plans include online support, with phone support on higher tiers
- Help centre and chatbot available anytime for quick answers
Business growth support: While Bookwhen is a popular booking system for children’s activities and can help streamline operations, it falls short when it comes to business growth and marketing support. Bookwhen users don’t get access to a free advertising platform, guides, webinars, or strategic partnerships to help grow their kids’ clubs.
Pricing: Bookwhen’s 5 pricing tiers come with varying limits on bookings, team members, and booking pages available per month. Since growth looks different for every club, be sure to explore each plan carefully. If long-term flexibility matters to you, choose a kids’ activity booking software that can scale with your success.
5. Loveadmin
Rounding out our list of the best class scheduling software is LoveAdmin. This popular booking system for children’s activities supports a wide range of providers looking to simplify their operations and, as the name suggests, maybe even grow to love their admin.
Capterra rating: 4.3/5 (based on 39 reviews)
Free trial: No
Best for: LoveAdmin is a popular choice among kids’ club owners who need help managing class schedules, events, and calendars.
Support and onboarding:
- New users can get started with a paid setup service
- Support available via email, phone, and webchat
- Help centre and chatbot for out-of-hours questions
Business growth support: While LoveAdmin doesn’t include a free class listing platform to help promote your classes, it does offer growth support through marketing resources and strategic partnerships.
Pricing: Formerly a free kids’ activity booking software, LoveAdmin now uses a four-tier pricing model. Since the free plan is no longer an option, take time to review what each tier includes and whether it suits your club’s needs now and in the future.
A Quick Note on Best Class Booking System Comparison Pages
You might have seen class booking software comparison pages with titles like “A better alternative to ClassForKids” or “Alternatives to LoveAdmin.” While these can seem helpful, it’s worth approaching them with caution, as many aren’t written by verified users and often include outdated or inaccurate information.
So, rather than comparing features or pricing side by side, we’ve looked at what really helps you make a smart decision: independent user ratings, support options, business growth resources, pricing plans, and whether there’s a free trial to explore the software yourself. We always suggest checking the official website of each platform for the most reliable and current information.
With that in mind, here are 5 simple questions to help you find the best class booking software for your club.
5 Questions to Help You Choose the Best Class Booking Software
Every children’s activity club is unique, and your booking system should support the way you run things. So, before you buy, ask yourself these 5 questions to help you find the best class booking software for now and as your business grows.
1. Is it easy to use?
The best class booking system should make life easier for you, parents, and your team. Because when the process is quick and smooth, parents are much more likely to book again with you and recommend you to others.
And for you? Well, the best class scheduling software will basically run the show behind the scenes. Let’s see what to look out for.
- A bookable online schedule that parents can view anytime, with times, venues, and class notes
- Easy tools to add, edit, and manage class schedules, events, capacity, and your team
- Flexible payment options like online payments, subscriptions, childcare vouchers and cash
- Customisable class registers that highlight key info like allergies, emergency contacts, medical notes, photo consent, and attendance
2. Will it save me time on admin?
Here’s a stat that may sound all too familiar:
Admin takes up so much time for many children’s activity providers that if they started on Monday and did nothing else, they wouldn’t get to their real work until Wednesday.
Sounds tiring? Well, it’s also costly and completely unsustainable.
The best class booking system should give you back your time so you can focus on planning classes, supporting your team, and growing your business.
Here’s what you should look for:
- Registers that update automatically with bookings, attendance, medical notes, emergency contacts, and more
- Smart term setup tools like ClassForKids’ “re-run and auto-enrol,” which let you duplicate terms in minutes, update dates and pricing, and automatically enrol continuing kids
- Automated waiting lists that help you fill empty spots and see which classes are in highest demand
- Clear invoicing and financial reports that make it easy to track income, manage expenses, and plan for growth with confidence
3. Will it help me save money and grow my business?
Here’s something a recent poll revealed:
43% of small business owners regularly take work home.
But the same poll also found that:
88% said technology made running their business easier.
The best class booking software should make your business more efficient, cost-effective, and sustainable. When choosing the right platform for your kids’ club, look for one that simplifies your day and supports long-term growth.
Here’s how the right platform can help:
- It makes your club more efficient and gives you back your time. For example, ClassForKids customers save 15+ hours a week and can focus on coaching, planning, or simply having a moment to themselves.
- It helps you track income and seasonal trends with ease, so you can focus on what’s working and invest your time and money where you’ll see the biggest return.
- With the best class booking software, you’ll get a free class listing page, a bookable class timetable on your website, and access to growth resources and events to help you reach more customers and grow your club.
4. What happens when my club grows?
Every children’s activity provider wants to achieve business growth, and the best class booking software should support that, not limit how far you can go.
So before you commit, ask yourself:
- Does the pricing model limit your potential? Some platforms cap the number of students, coaches, or venues you can manage. But remember, what feels fine now could become a roadblock later.
- Are key features locked behind higher pricing tiers? Even if you don’t need them today, that may change when your club grows.
- Can the software support you as you scale? If franchising is on the horizon, look for features that let you manage multiple franchisees, view their performance at a glance, and step in when extra support is needed.
5. Can I easily get help when I have issues or questions?
When choosing the best class scheduling software, pricing and features are important, but knowing you’ll have reliable support when you need it is just as important. Because even with the best tools, questions come up, and it’s good to know help is always there.
Before you invest in a platform, ask these questions:
- Can I get real, human support when I need it, or will I be left going in circles with a bot?
- Are there helpful resources available after hours? Things like an online help centre or quick-answer guides can be a huge help.
- What are other clubs saying? Real reviews will give you a better picture of the support experience.
The Best Class Booking Software to Grow Your Kids' Club
If you’re ready for a smarter way to manage your kids’ club, backed by 10+ years of experience and award-winning support, we’re here for you.
Start your free trial today and see how ClassForKids can help you build the business you’ve been working towards, with tools that support your goals every step of the way. No credit card, no risk, just a better way to run your kids’ club.
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