What Are the Best Booking Systems for Kids’ Clubs and Why?  

5 Best Booking Systems for Kids’ Activity Providers

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Are you looking to streamline your kids’ club management by automating daily admin tasks but cannot decide on the best booking system for your kids’ club?  

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‘How can I choose the best fit?’, ‘What should I look for when picking the best booking software for my business?’ – these questions are all very common. And we get it, it’s easy to feel overwhelmed with so many options out there. That’s why we’ve done the legwork for you by analysing 5 popular systems among kids’ activity providers:

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1. ClassForKids
2. LoveAdmin
3. Bookwhen
4. Membermeister
5. Class Manager

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We evaluated them based on the following key factors to ensure you get the best value:

• Unique features: While all booking systems handle bookings, payments, registers, and communications, we wanted to take it a step further. That’s why we looked at each system to identify 3 unique features that set it apart. ‍
• Ease of use: A user-friendly system with a smooth onboarding process makes life easier for you, your teachers, and the parents booking classes. We checked Capterra ratings and looked for the availability of setup and onboarding services to help you select a booking system that provides a seamless experience from the start. ‍
• Value for money: We understand that most kids’ clubs work with tight budgets. So, we compared pricing structures, reviewed what’s included in each plan, and checked user reviews to help you make a cost-effective decision.
• ‍Customer support: Reliable support is a key consideration for anyone purchasing an ongoing service. To give you an idea about the type of support offered by each booking system, we reviewed customer feedback and assessed the different ways you can reach out for help. ‍
• Business growth and marketing support: We think the best booking systems should do more than just manage your club; they should also help it grow. That’s why we checked to see if these popular booking systems support business growth.  

To give you a balanced overview, we looked at reviews from trusted platforms, mainly Capterra, and conducted a thorough analysis of features and pricing models. With a clear and balanced view of each booking system, you’ll be able to choose the one that best aligns with your kids’ club’s needs and goals.

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Ready to get started and find your perfect solution? Let's dive in!

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[.underline__text]ClassForKids[.underline__text]

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If you’re looking for a booking system that understands the unique challenges of running a kids’ activity club, ClassForKids might be the answer you’ve been looking for. This powerful booking system caters specifically to kids’ activity providers, offering a comprehensive set of tools to streamline all aspects of their club management. All data is parent-led to support child information, meaning it’s specific to cater for your needs. Let’s explore what makes ClassForKids so popular among kids’ activity providers.

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ClassForKids Features most loved by customers

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[.underline__text]Payment secures booking[.underline__text] ClassForKids’ upfront payments feature, known as ‘payment secures booking’, is a lifesaver for kids’ club owners who are tired of dealing with late payments. With this feature, you can prompt parents to pay at the time of booking and ensure a steady stream of income. We hope you’re ready to say goodbye to chasing late payments.

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[.underline__text]Trials and waiting lists[.underline__text] If you’re wondering how to convert trials into full-term bookings and keep your classes fully booked, you’ll love ClassForKids’ trials and waiting lists features. You can offer free or paid trials, send automated follow-up emails to encourage full-term bookings, and easily manage your class capacity by waitlisting interested parents – all with just a few clicks!
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[.underline__text]Re-run and auto-enrol[.underline__text] Setting up new terms can be time-consuming, but not with ClassForKids. You’ll only need to set up a term once, then duplicate it for each new term, update the dates and prices, and send booking invites to the parents of continuing students – all in a matter of seconds.

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Common questions about ClassForKids
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How user-friendly is the ClassForKids booking software?

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With interactive resources and free setup and onboarding, new users can get started with ClassForKids in as little as 24 hours. Users often praise ClassForKids for its intuitive interface, which has earned the system an impressive 4.7 out of 5 rating on Capterra for ease of use.  
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Does ClassForKids offer good value for money?

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ClassForKids offers a single, transparent pricing plan that includes full access to the software, a free advertising platform, marketing resources, monthly giveaways, and more. ClassForKids' standard monthly plan scales with your business, supporting an unlimited number of students and teachers. Reviewers highly value this comprehensive package and have given ClassForKids a 4.7-star rating on Capterra for its value for money.
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How can I get help when I have questions?

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Customer support is where ClassForKids truly shines. You can reach out via email and live chat, and their high responsiveness has earned them the UKCXA’21 award for having the most customer-centric culture. Users rate their customer support at 4.8/5 on Capterra, so you know you’ll be in good hands.
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Will the ClassForKids booking system help me grow my business?

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ClassForKids isn’t just a booking system. Users also get access to a free advertising platform, the [.pink__text]ClassForKids Discovery Site[.pink__text], which connects club owners with 1M+ parents across the UK. Plus, the [.blue__text]ClassForKids Academy[.blue__text] provides a 12-week learning experience supported by guides and webinars to help you master marketing and growth strategies. If your club has 300+ students, you’ll even get a dedicated account manager to support you.

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Conclusion

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ClassForKids stands out for its ease of use, reliability, and excellent customer support. Whether you need to re-run a term and quickly enrol continuing students, struggle with poor connectivity, or simply want timely payments, ClassForKids makes life easier for you. Plus, you get free advertising on their Discovery Site and access to marketing and business growth resources.  

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LoveAdmin

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Unlike ClassForKids, which is tailored to kids' activity providers, LoveAdmin caters to a variety of activity providers. But it’s still a popular booking system among kids’ club owners looking to streamline their admin. If you’re curious to find out what makes it so popular, let’s explore its standout features and hear what reviewers have to say.

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LoveAdmin Features most loved by customers

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Activity calendar: Make it easy for your customers to browse and book activities with a simple, filterable calendar. You can highlight when spaces are running low and add helpful subtitles to guide them in making the right choice.
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Email attachments: Are you looking to promote a new term or event? With LoveAdmin, you can easily include posters and promotional materials in your emails.  
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Business intelligence: LoveAdmin’s business intelligence tool offers valuable insights by tracking engagement rates and measuring customer satisfaction.

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Common questions about LoveAdmin

How user-friendly is the LoveAdmin booking software?

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Ease of use is crucial when selecting a booking system. And while LoveAdmin scores well on Capterra for usability (3.9 out of 5), many users report finding the system complex after initial training despite a paid setup service. This has even led to some users asking for more extensive training sessions.
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Does LoveAdmin offer good value for money?

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LoveAdmin has a 3.8 rating on Capterra for value-for-money. Their pricing model includes a one-off setup fee and transaction fees with a monthly minimum spend.

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How can I get help when I have questions?

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Having earned a solid 4.3-star rating on Capterra, LoveAdmin’s support team is accessible via email and phone. Users generally find the support team helpful and responsive, which enhances their overall experience.
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Will the LoveAdmin booking system help me grow my business?

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While LoveAdmin doesn’t offer a free advertising platform, it organises webinars and has partnered with Gold Medal Business. This partnership allows customers to book a free consultation with a business coach to refine their business plans.

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Conclusion

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LoveAdmin boasts powerful features like email attachments and business intelligence tools, along with responsive customer support. However, its complex interface and lack of transparent pricing might be a deterrent for some.  

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Bookwhen

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Known for its simplicity and stellar customer support, Bookwhen caters to a variety of businesses, from event organisers to class providers. But what makes Bookwhen a popular choice among kids’ activity providers? Let’s dive in and find out.

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Features most loved by customers

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Passes: With Bookwhen, your customers can buy a block of class credits for future events, which is a great feature that adds flexibility and convenience.
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Zoom Integration: Are you planning to run online events? If you are, Bookwhen can simplify your online event management by automatically creating Zoom meetings and sending out emails to your attendees.
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Languages: Bookwhen’s availability in multiple languages makes it accessible to a wide range of users and customers.

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Common questions about Bookwhen
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How user-friendly is the Bookwhen booking software?

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Bookwhen may not offer a setup and onboarding service, but users don’t seem to mind that. With a 4.7-star rating on Capterra for ease of use, Bookwhen is frequently praised for being a straightforward and intuitive system for club owners, coaches, and customers booking classes.
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Does Bookwhen offer good value for money?

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Bookwhen provides five pricing plans, from a free version that supports 50 bookings a month and one team member to a bespoke plan for larger enterprises. The ‘Standard’ plan, priced at US$29 per month, supports up to 800 bookings and includes up to five team members. The ‘Plus’ plan, priced at US$59 per month, allows up to 1,800 bookings per month and ten team members.
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How can I get help when I have questions?

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Bookwhen excels in customer support, and is given a stellar 4.9-star rating from Capterra reviewers. While the free version doesn’t include customer support, subscribers of the ‘Lite’ and ‘Standard’ plans have access to online support, and ‘Plus’ plan users can reach the support team via phone.
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Will the Bookwhen booking system help me grow my business?

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One area where Bookwhen falls short is business growth and marketing support. It lacks a free advertising platform and doesn’t offer helpful guides, webinars, or partnerships to help you grow your kids’ club.

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Conclusion

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While Bookwhen doesn’t provide setup and onboarding services or business growth and marketing support, its simplicity and outstanding customer support make it a popular booking system for kids’ club owners. With a 4.9-star overall rating from Capterra reviewers, Bookwhen is definitely worth considering for those seeking an easy-to-use booking system.