Privacy Policy

On what legal basis we have your information

We will only ever process your personal data where we have a lawful basis to do so. We have expanded upon the reasons for us processing your personal data below.

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1. You have created an account

Where you have created an account on one of our Sites, we will collect the following information:

We share this information as necessary with:
1) our business partners who help us deliver our ClassForKids solution
2) other businesses within the Access Group, and
3) relevant customers of our ClassForKids solutions who you have engaged with (once the information is shared with the relevant customer, they become an independent controller of your information).

You may delete your account with us at any time by contacting support@class4kids.co.uk.

You may withdraw your consent at any time by contacting support@class4kids.co.uk.

Your information will be deleted in accordance with our retention schedule.

2. You have visited one of our Sites

Where you visit one of our Sites, we may collect the following information:

We use cookies (and similar technologies) to collect this information. This is to optimize your experience of our Sites.
Please see our Cookie Policy for more information, including on how you can withdraw your consent.

3. A kid’s club that you have engaged with uses our ClassForKids solution

Where you have engaged with a kid’s club that uses our ClassForKids solution we process the additional information below as a processor, the relevant kid’s club is the controller:

We recommend you liaise directly with the relevant kid’s club to determine what information of yours they are processing.

Sharing your personal data

We may have to ad hoc share your personal data with regulators, law enforcement bodies, government agencies, courts or other third parties where we think it’s necessary to comply with applicable laws or regulations, or to exercise, establish or defend our legal rights.  

We may also share your personal data with third parties in connection with a sale of the Access Group (or any part thereof).

Where that divested entity becomes a controller of your information, they will supply or otherwise make available to you their relevant privacy notice. Where the receiver of your personal data is based in a third country without an adequacy decision or adequacy regulation (as applicable under UK and/or EU GDPR), we will ensure that the transfer is afforded an essentially equivalent level of protection as it is afforded in the EU or UK, as appropriate.  

Automated processing

We use the following automated processes for carrying out certain kinds of profiling. If at any point you wish to query any action that we take based on this or to request ‘human intervention’ (i.e. have someone review the action themselves, rather than relying only on the automated method), you have the right to do so.  

The following automated profiling may take place:
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Recognizing your child’s upcoming birthday and highlighting it to kid’s clubs that they attend;
Using class, location, age, booking status, payment status and other status level information to enable filtering of information.

Marketing

In addition to sending you service messages from time to time, we may also use your email address for marketing, either our own or our customer’s services to you.

You may opt out of marketing communications at any time by following the unsubscribe instructions provided in our emails, alternatively you may contact us.

Your rights

Regardless of your geographical location, we will process your personal data in accordance with the rights stated below:
Your right of access - You have the right to ask us for copies of your personal information.
‍Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
‍Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
‍Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances. Your right to object to processing - You have the right to object to the processing of your personal information in certain circumstances.
‍Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
‍Rights in relation to automated decision making.

To exercise any of these rights or to withdraw your consent, please contact support@class4kids.co.uk.

‍Important note: If you feel we have not processed your data in accordance with the Principles and Rights we describe in this Privacy Notice, please contact Access.DPO@theaccessgroup.com (or our EU representative, Core.DPO@theaccessgroup.com) for our complaints procedure, or you may raise a complaint with the Information Commissioners Office - external link (or other relevant supervisory authority) but we would like the opportunity to resolve any issues first.

We may have to ad hoc share your personal data with regulators, law enforcement bodies, government agencies, courts or other third parties where we think it’s necessary to comply with applicable laws or regulations, or to exercise, establish or defend our legal rights.  We may also share your personal data with third parties in connection with a sale of the Access Group (or any part thereof). Where that divested entity becomes a controller of your information, they will supply or otherwise make available to you their relevant privacy notice. Where the receiver of your personal data is based in a third country without an adequacy decision or adequacy regulation (as applicable under UK and/or EU GDPR), we will ensure that the transfer is afforded an essentially equivalent level of protection as it is afforded in the EU or UK, as appropriate.