Free Email Templates to Boost Parent Engagement at Your Kids’ Club
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Free Email Templates for Your Kids’ Activity Club
The new year is here, and it’s packed with potential and fresh opportunities! It’s the perfect time to connect with parents, celebrate last year’s wins, and set the tone for an amazing 2025 at your children’s activity business.
We know your to-do list is already overflowing with planning exciting classes and creating memorable moments for the kids. So, to save you some precious time, we’ve crafted a set of free email templates designed for kids’ activity clubs.
These email templates will help you:
- Excite parents with what’s in store for 2025.
- Strengthen relationships by celebrating milestones and wins.
- Highlight exactly why your club is the place for kids to grow, learn, and thrive.
What’s even better? With ClassForKids, you can effortlessly attach term calendars, share highlights from the past year, and include sign-up forms for your next big event, turning your emails into something parents look forward to.
Ready to start writing next-level emails using these free templates? Let’s dive in!
Oh, and if you’re still looking for the perfect booking system, check out our blog: [.orange__text]‘What Are the Best Booking Systems for Kids’ Clubs and Why ?’[.orange__text]. It’s packed with insights to help you find the best fit for your kids’ activity club.
1. Looking Forward: Exciting Plans for 2025
Subject Line: 🎉 Big Adventures Await at [Club Name] in 2025!
Hi [Parent’s Name],
Happy New Year! We are so excited to have you and your family with us as we kick off an incredible 2025 at [Club Name].
Here’s what’s coming up this term:
- Term Calendar: Your child’s schedule is packed with exciting activities and learning opportunities.
- Spring Showcase: Mark your calendar for 15th March! This is your child’s chance to shine on stage and share their progress.
- New Programmes: We’re thrilled to introduce [specific example, e.g., “a beginner gymnastics class designed to boost confidence and coordination”].
We can’t wait to see your child’s smiling face back in the club, ready to make friends, build skills, and create memories that last a lifetime.
[CTA Button: “See the 2025 Term Calendar”]
Here’s to an amazing year ahead!
Warm regards,
[Your Name]
2. 2024 Highlights: Celebrating Last Year’s Success
Subject Line: ✨ Reliving the Magic Moments of 2024!
Hi [Parent’s Name],
Before we dive into all the excitement of 2025, let’s take a moment to celebrate the incredible year we had together.
Here are just a few highlights your family helped make special:
- Over 200 children joined us last year to learn, laugh, and grow – and your child was one of them, building lifelong friendships along the way.
- Our Summer Camp was an absolute hit! Your child’s enthusiasm made it one of our best camps ever.
- Remember the holiday showcase? We loved seeing [specific memory, e.g., “their proud smile during their group performance”].
Your family is such an important part of what makes [Club Name] special. Let’s make 2025 even better together!
[CTA Button: “View Our 2024 Recap Photos”]
Best wishes,
[Your Name]
3. Retention Focus: Welcome Back to Your Second Home
Subject Line: 💕 Welcome Back to the Place You Belong
Hi [Parent’s Name],
We’re so thrilled to welcome your family back to [Club Name]! Your child’s laughter, determination, and spirit are what make this place more than just a club.
This year, we’ll focus on:
- Helping your child grow in confidence with activities that challenge and inspire.
- Encouraging friendships that last a lifetime.
- Making every session a space filled with joy and learning.
Thank you for trusting us to be part of your child’s journey. We can’t wait to see them at the next session and make more amazing memories together.
See you soon,
[Your Name]
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4. New Year, New Term, New Beginnings
Subject Line: 🌟 A Fresh Start Awaits at [Club Name]!
Hi [Parent’s Name],
A new year brings new beginnings, and we’re so excited to welcome you back to [Club Name]! Whether your child is continuing a favourite activity or trying something new, we’ve got a term packed with opportunities for growth and joy.
What’s new this year?
- We’re thrilled to introduce [Coach’s Name], whose energy and expertise are already inspiring the team.
- The Open Day on 20th January is the perfect chance to explore what’s new – don’t miss it!
- [Class Name] is back, and we’re ready to make it even more engaging for your child.
Here’s to a fresh start filled with smiles and success!
[CTA Button: “Explore What’s New”]
Warm regards,
[Your Name]
5. Health and Wellness Focus: Keeping Kids Active and Happy
Subject Line: 🏃♀️ Let’s Make 2025 a Year of Health and Happiness
Hi [Parent’s Name],
As we kick off 2025, we’re excited to be part of your child’s journey towards health, happiness, and personal growth.
At [Club Name], we’re dedicated to nurturing every child’s well-being, helping them grow healthier in mind, stronger in body, and more connected through meaningful friendships.
Here’s how we’ll support your child this year:
- Active Engagement: Fun and energising activities designed to keep kids moving and smiling.
- Building Confidence: Challenges that inspire growth and help children focus on achieving their best.
- Friendship and Belonging: A warm, welcoming space where friendships flourish naturally.
Thank you for making [Club Name] part of your family’s wellness journey. We’re looking forward to a year filled with growth, joy, and new milestones for your child.
[CTA Button: “View Our 2025 Timetable”]
With best wishes,
[Your Name]
Final Tips to Make Your Emails Shine
- Add a Personal Touch: Mention specific achievements or memories that involve each family to make them feel valued.
- Make It Easy to Read: Use clear language, short paragraphs, and calls to action (CTAs) that invite quick engagement.
- Enhance Emails with ClassForKids: Attach term calendars, share memories, or promote special offers seamlessly to keep parents informed and excited.
With these new year email templates, you’ll strengthen your bond with parents, make every new customer feel confident that they’ve found their perfect fit, and create an atmosphere of excitement and connection that keeps your club thriving all year.
Want to simplify parent communication and focus on growing your kids’ club? Our industry-leading kids’ activity club booking and management software has all the tools you need. Check out our blog, [.blue__text]‘10 Parent Communication Tools Every Kids’ Club Owner Should Know About,’[.blue__text] to see how we can support your success.
Melih Kalender
Melih is the newest member of our content crew. By day, he whips up catchy blogs, guides, and ad copy. When he's away from the keyboard, he explores the world and fuels his creativity with art, recipes, and faraway adventures.
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