The Ultimate Guide To Finding The Perfect Online System For You

Signs That It’s Time To Update Your Booking System

Whether you are looking to switch to an online system for the first time, or looking to update your current online booking system, we can help! This blog will give you a checklist of what you should be looking for when you decide on what booking system to use.

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So why should you switch to an online system? Utilising an online system means that you can streamline all the information you need about the kids, parents and teachers at your club, you’ll be able to provide an easy booking experience, take secure and timely payments and spend less time on admin. An online system means no more chasing payments, spending hours on admin or being too busy to take a holiday or focus on the growth of your club! That’s a lot of wins for a club owner like you!

What Features To Look For

When you’re looking at the key features of an online system, you should keep in mind what specific needs your club has. Don’t use an online system that targets a completely different target market than the one you’re in. For instance, you should avoid buying an online system that was developed for booking holidays if you’re a kids activity club. Instead, look at companies like ClassForKids that developed their system for kids activity clubs and those who interact with the system!

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Let’s have a look at some key features the system should provide so you can run your kids activity club smoothly.

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1. [.pink__text]Online Bookings:[.pink__text] Ensure that the system offers a seamless online booking process, enabling parents to easily find the class they’re looking for and book their kids on. After all, parents, like most consumers, have come to expect an easy and quick checkout experience.
2. [.green__text]Customisable Activity Listings:[.green__text] Look for a system that allows you to customise and manage activity listings according to your club's offerings, including descriptions, age groups, dates, times, and pricing. This means you’ll be able to offer your customers so much more by tailoring your classes!
3. [.blue__text]User-Friendly Interface:[.blue__text] The system should have an intuitive and easy-to-use interface for both club administrators and parents. It should allow parents to navigate and book activities without confusion, show admin staff all the details they need and show you an overview of how your club is doing overall. In short: it should have all the information you need in one place!
4. [.orange__text]Automated Registration and Payment:[.orange__text] The system should offer automated registration and secure online payment processing, making it convenient for parents to enrol their children and ensuring hassle-free financial transactions. If the system can re-enrol returning customers easily, this is also a big bonus!
5. [.pink__text]Registration management:[.pink__text] This is a key feature to ensure you know exactly who attended which class, and so that you can see a child’s information, such as emergency contact numbers, when you need it. The system should provide an attendance tracking feature, allowing club administrators to keep accurate records of which children attended specific activities or classes.
6. [.green__text]Communication Tools:[.green__text] Look for a system that offers built-in communication tools such as email or messaging functionalities to easily reach out to parents, send updates, or answer inquiries.‍
7. [.blue__text]Reporting and Analytics:[.blue__text] A system with reporting and analytics capabilities can provide valuable insights into activity popularity, attendance trends, revenue tracking, and other essential metrics to help you make informed decisions. This information will also help you understand the overall health of your club and can help you to identify growth opportunities.‍
8. [.orange__text]Mobile Accessibility:[.orange__text] Ensure that the system is mobile-friendly and accessible on various devices, allowing parents to make bookings or manage their accounts on the go. It’s also a great idea to look for a system that will work offline as well. This is especially helpful if you experience spotty connectivity during classes.‍
9. [.pink__text]Customer Support:[.pink__text] Choose a system that offers reliable customer support to assist you with any technical issues, address concerns, and provide training when needed. Look for a system with a proven track record of this. For instance, ClassForKids provide you with award-winning support!‍
10. [.green__text]Waitlist Management:[.green__text] It’s a huge bonus if your system has the capability of using waiting lists. It means that you, as a club owner, can test the interest of a certain class, location or time before you decide to run it!