Best Camp Management Software of 2025

With more families seeking flexible childcare options during school holidays and growing financial support from the government through schemes like the Holiday Activities and Food programme and the National Wraparound Childcare initiative, children’s activity providers have a real opportunity to grow their businesses by running holiday camps.

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Holiday camps are a great way to support your community, diversify your income, and grow your business. But to do it well, you’ll need the right camp management software on your team. That’s why we’ve put together this guide to the best camp management software in 2025 to help you choose the right one quickly and confidently.

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Your Guide to the Best Camp Management Software in 2025

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1. ClassForKids

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Top of our list for the best camp management software in 2025, ClassForKids comes with a specific camps feature built with a deep understanding of what holiday camp providers need. With over 10 years of experience and the UK’s only ISO-certified platform designed specifically for kids’ activity providers, it’s a trusted partner for streamlining camp bookings, payments, safeguarding, parent communication, and more.

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Capterra rating: 4.8 (based on 99 reviews)

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Free trial: Yes

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Best for: Kids' activity providers expanding into camps and experienced organisers who need a flexible platform to manage individual or half-day bookings, add extras like early drop-offs and late pick-ups, and support busy families while boosting revenue.

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Support and onboarding:  

• Quick responses via online chat with a support team rated 98% for customer satisfaction
• Free personalised onboarding to get you started with confidence
• 24/7 Help Centre packed with how-to guides and helpful resources
• Smart automated replies for after-hours help

Business growth support:  

• Competitions with prize packages worth up to £10K
• Invitations to exclusive events and expert-led training sessions
• A free class listing platform to boost visibility and help you find more customers
• One-on-one growth support for larger camp providers
• Free expert advice and practical insights on the ClassForKids [.blue__text]Podcast[.blue__text] and [.orange__text]Academy[.orange__text]

Pricing: One flat monthly licence fee gives you access to all features. There’s no extra charge for adding more kids, staff, or venues as your business grows. [.pink__text]Learn more on our Pricing Page[.pink__text].

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Keep up with the latest events, competitions and updates by following ClassForKids on [.blue__text]Facebook[.blue__text] and [.green__text]Instagram[.green__text].

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2. Regpack

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Regpack earns second place on our list of the best camp registration software thanks to its popularity among camp organisers looking to automate bookings and payments for their programmes.

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Capterra rating: 4.4 (based on 364 reviews)

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Free trial: No

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Best for: Camps run by tech-savvy organisers who want greater control, including the ability to customise the registration flow with JavaScript and create automated payment plans that bill clients on specific dates.

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Support and onboarding:

• Email support from the Regpack team
• Online help centre with helpful articles
• Chatbot support available outside regular hours

Business growth support: Regpack doesn’t offer a free class listing platform or resources like business and marketing training. However, higher-tier plans include business support such as access to project consultants, website enhancements, and integrations with other platforms.

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Pricing: Regpack offers 3 pricing plans, all of which support unlimited users and projects. While it’s generally seen as a more premium option, the higher price point reflects its advanced tech features and added benefits like SEO enhancements and third-party software integrations. It may not suit every budget, but it’s worth reviewing each plan to see which one aligns with your needs and budget.

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3. Pembee

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Next on our list of best camp management software is Pembee, which offers a range of features to streamline bookings for parents and reduce admin for camp organisers. That said, if flexibility and ease of use are top priorities, it’s worth noting that tasks like moving a child between sessions can be a bit more manual on Pembee. Unlike ClassForKids, which allows quick edits with a single button, Pembee requires cancelling and rebooking the session. Explore the features of each platform to find what suits your needs best.

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Capterra rating: 4.9 (based on 17 reviews)

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Free trial: Yes

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Best for: Camp organisers who want a simple way to manage bookings, payments, and attendance, and are happy to start with a limited feature plan that includes user caps and upgrade later for more features and the ability to add extra admin users.

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Support and onboarding:

• Email support from their customer service team
• Online help centre with guides

Business growth support: At the moment, Pembee doesn’t offer tools like a free class listing platform or resources like events and training to support marketing or business growth.

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Pricing: Pembee offers 2 plans, each with its own set of features and user limits. Be sure to review the details carefully to find the best fit for your current needs and future plans.

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4. CampMinder

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CampMinder is a powerful system packed with advanced features like transportation management, cabin assignments, and custom reporting. That complexity comes with a learning curve, which might not suit providers who run camps only seasonally.

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Capterra rating: 4.7 (based on 260 reviews)

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Free trial: No

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Best for:  Businesses that only run camps and have a larger budget and team to invest in a comprehensive solution.

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Support and onboarding:

• Help articles and videos available online
• Phone support offered during business hours on weekdays
• Onboarding support for new users
• Dedicated accounting assistant to help with invoicing and payment queries

Business growth support: While CampMinder offers a wide range of complex features, it does not include a free class listing platform or access to business growth resources such as expert-led trainings, curated learning content, or community events, all of which are available with ClassForKids.

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Pricing: CampMinder offers 2 plans with enrolment-based pricing, so your costs will increase as your business grows. The standard plan includes basic features, while the premium “Professional Suite” unlocks advanced tools like email metrics, facial recognition, and access to the CampMinder API.

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5. Bookaby

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Camp organisers who want a free platform and are comfortable with limited features and support often find Bookaby to be one of the best camp management software options. (According to their terms, “Free” account holders receive support only as Bookaby deems reasonable.) For those willing to upgrade to Standard or Pro plans, features like waiting lists, an online shop, and Mailchimp integration become available.

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Capterra rating: N/A ( 4.2 stars on Trustpilot based on 17 reviews)

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Free trial: Yes

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Best for: Bookaby appeals to small and mid-sized holiday camp organisers who want affordable, no-frills software. Its free plan is especially attractive for those just getting started or running on a tight budget.

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Support and onboarding:

• Onboarding support in the form of an email guide
• How-to guides available online
• Email support from the Bookaby team

Business growth support: Unlike some alternatives, Bookaby doesn’t offer marketing resources, training, or a free class listing platform. You’ll need to invest in your own tools for visibility and growth.

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Pricing: Bookaby has 4 pricing tiers. The free plan includes basic functionality and limited support, while more advanced features and better support are unlocked as you move up through the paid plans.

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A Note on Comparing the Best Camp Management Software

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You might be wondering why we haven’t listed every feature side by side or included pricing breakdowns. There’s a good reason for that.

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Features and pricing can change at any time, and while you’ll find plenty of “Top Alternatives to Bookaby” or “Why We Switched from Pembee” articles online, they’re often outdated or written by people who haven’t used the software themselves.

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Instead of giving you a comparison that could go out of date fast, we’ve focused on what stays helpful: real user ratings, who each platform is best suited for, whether there’s a free trial, and the kind of support you can expect. We’ll keep this guide updated once a year to make sure it stays relevant and useful.

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With that, let’s move on to 5 simple questions that can help you find the best camp management software for your business.